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By: Dr. Marcelino Bautista, Phd
12 VHSAFI Board members gathered for one of the last 2 remaining meetings programmed by the outgoing administration of VHSAFI.
At 9:15am, an invocation united the attendees in prayer after which the President, Marc Bautista declared the meeting open.
New resolutions geared towards the effectiveness of the performance of the Board and individual members were approved and ratified which are the ff:
A. RESOLUTIONS PASSED BY THE BOARD:
? Officers sworn in to their respective duties who incur consecutive non-excused absences from regular meetings shall be given the ff. caveat:
?2 absences an oral recall to comply his/her obligations
?3 absences, a written memo
The above measure was underlined and made present to ensure that elected officers are on top of their personal effectiveness.
2. Direct Donations via Principal/school by an individual or Class:
? Renewal of MOU with the School Principal regarding alumni donations or projects to VHS. The school is requested to inform VHSAFI in regard to any kind of donations (donate cash or items to) the School, whether by an individual alumnus or by a Batch. VHSAFI maintains a record of donations for proper monitoring and maintenance which is an excellent service to the donor/s.
This measure is also to ensure thar donation/s are put into good use and are properly maintained.
3. VHSAFI Officers Report:
? Each officer will be required to submit a semestral report that summarizes how their assigned tasks were performed. This will allow the VHSAFI Officers and Trustees to have focus and freely conduct their duties throughout the year, and to update other officers of the progress of their tasks.
? In addition it was also agreed that Chairmanship of a working committee must not be relagated alone to thebelected members but also to extend to Batch official reps, provided they have expertise in fields assigned and subject tonthe Board's nod. It is given, however, that said Batch Reps do not have voting rights as the Officers andnTrustees of VHSAFI.
All the above resolutions were approved and ratified.
B. BINGO Fundraising Activity Update:
The Treasurer, supposed to handle the report, again was not present for matters beyond her control.
Grace Garcia being the appointed assistant took the cudgels. And thus declared the ff:
?Bingo tickets sales aren't moving vastly as expected. To date 498 tickets were outed and less than half are paid. But everyone was given up to March 14 to sell all tickets in their possession and return them on March 14. Unreturned Bingo tickets on the 14th will be considered sold and the reps holding on to the remnants will be held responsible for payment.
?The agreement entered into by VHSAFI and Bingo Bonanza expressed in their signed MOU states that VHSAFI is free from any liens on tickets printing, venue, and advertisements. Its sole responsibility is to sell Bingo tickets worth 200 each good for 10 Bingo games scheduled for March 15 in any Bingo Bonanza venues found in any SM Mall in Manila. If VHSAFI succeeds to sell 1.000 or more tickets, the Board gets 50% of the proceeds. 750 to 999 = 30%; 500 to 749=20% ; 300 to 499 = 10%. Sales below 300 tickets the Board gets nothing.
The good news is that at least our sales graduate us to 10% sharing. We hope we can sell more. Many alumni pledged that should any of them win, they will donate their bounty to VHSAFI to cover the 80k deficit incurred during the recent Annual Reunion.
It was exhorted that the Treasurer submits immediately a printed report and the VHSAFI auditor admonished that a glimpse on the final FS report is a must, the turnover being imminent.
2014 Souvenir Program Update:
In as much as some important and, dare we say, essential messages for the 2014 Grand Alumni Souvenir Program came in late and did not make the deadline, the printing and coming out of the said magazine also were delayed.
To date, we can still accept additional advertisement for the magazine for up to March 15 as this is the earliest our chosen printer can accomodate us. We expect the magazine to come out 1 week after.
And by the way:
We still have 5 pages available for your advertisements at this costs:
? 1 full colored page @ P5,000.00
? 1/2 colored page @ P2, 500.00
Educom Report was done by Amy dela Cruz on behalf of Amy Nerecina, the latter being out of town.
? The number of Scholars nears the 100 mark and 10 new sponsors adhered to Educom's cause this year.
? Many projects are lined up like Student seminar, parenting seminar, celebration of the 'scholars' birthdays and tutorials.
D. Other Matters:
? Austerity measures such as the use of electricity during meetings, 'passing the hat' for merienda expenses, etc.
To start with, the current VHSAFI Auditor agreed to treat everyone for lunch as her birthday treat. She turns ???? On March 11.
At this point, after thanking the Summum Bonum for the fruitful meeting and setting the next Board Special Meeting on March14, the President adjourned the session at 12 noon and the group "hurriedly" proceeded to a designated restaurant in Plaza Calderon for a hearty "free" lunch together, courtesy of the birthday celebrant.